PRIVACY POLICY

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ESMATS 2021

19th European Space Mechanisms and Tribology Symposium
Online - Organised by ESA.
21st - 24th September, 2021

Privacy Policy

Effective date: 10th January, 2021.

PRIVACY NOTICE AND CONSENT FORM FOR PERSONAL DATA COLLECTED ON BEHALF OF ESA IN CONNECTION WITH ESMATS WEBSITE

The European Space Agency (herein the “Agency” or “ESA”) is an intergovernmental organisation established by its Convention opened for signature in Paris on 30 May 1975 having its headquarters located at 24 rue du Général Bertrand, CS 30798, 75345 Paris Cedex 07, France.

Protection of Personal Data is of great importance for ESA, which strives to ensure a high level of protection as required by the ESA Framework on Personal Data Protection (herein the “ESA PDP Framework”) which applies in this field. ESA implements appropriate measures to preserve the rights of data subjects, to ensure the processing of personal data for specified and legitimate purposes, in a not excessive manner, as necessary for the purposes for which the personal data were collected or for which they are further processed, in conditions protecting  confidentiality, integrity and safety of personal data and generally to implement the principles set forth in the PDP Framework, available at:http://www.esa.int/About_Us/Law_at_ESA/Highlights_of_ESA_rules_and_regulations

ESA PDP Framework is composed of the following elements:

  • the Principles of Personal Data Protection, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017;
  • the Rules of Procedure for the Data Protection Supervisory Authority, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017; and
  • the Policy on Personal Data Protection adopted by Director General of ESA on 5 February 2018 and effective on 1 March 2018.

This notice is intended to inform you, as data subject, about:

  • the identity of the data controller and contact details of ESA Data Protection Officer (“DPO”);
  • the type of personal data which is collected and processed;
  • the modalities of collection of personal data;
  • the purpose of the collection and processing;
  • the recipients (if any) to whom the personal data of the data subject shall be disclosed;
  • the time-limits for storing the personal data;
  • the practical modalities of exercising the rights of the data subject under the ESA PDP Framework.

This notice is also enables ESA to obtain your consent relating to the collection and further processing of your personal data, under ESA PDP Framework in relation to the ESMATS Symposium website (herein the “Symposium” or “website”).

This privacy notice was last updated on: 2021-01-07

  • Who is the Data Controller and for which purposes?

1.1.       Personal data is collected and further processed to enable the correct functioning of the ESAMTS Symposium website. For these purposes only as well as for the purposes mentioned in Article 5 of ESA Policy on Personal Data Protection, ESA is Data Controller for the content (information) on the Symposium website. UUConstruct are Data Controller for personal data collected and processed in relation to correct functioning, maintenance, tracking and analytics and such associated technologies.

ESA does not instruct any third party, including UUConstruct, to conduct any web analytics, profiling or any other processing on ESA’s behalf, other than the purposes mentioned above.

ESA does not consider your personal data as an asset for sale or for commercial exploitation on behalf of ESA.

UUConstruct refers to: http://www.uuconstruct.co.uk/privacypolicy.html.

1.2.       Your personal data may also be collected and processed upon an independent decision of UUConstruct and/or its sub-contractor (see above link), which technically support the launch of the Symposium. In this case, the privacy notices of UUConstruct  will apply and ESA will have no liability whatsoever in connection with collection and processing of Your personal data by UUConstruct as separate Data Controllers.

UUConstruct builds and operates the ESMATS Symposium website, under its own responsibility and under the direction of ESA.

  • What are the contact details of ESA Data Protection Officer?

Concerning the collection or processing of your Personal Data on ESA’s behalf: according to ESA PDP Framework, your first point of contact is the ESA Data Protection Officer (“DPO”), who may be contacted at DPO@esa.int. and  paul.mcmahon@uuconstruct.co.uk

  • What kind of personal data about you are collected and further processed?

UUconstruct collect and process Geolocation and IP Address, solely for ensuring that all links function correctly on the ESMATS website, and gather information concerning other websites connecting / linking to the website.

Any personal contact details or information you may provide in relation to incidents or data subject rights may be processed if you contact us in relation to such requests.

You are required not to send to the Agency any sensitive information (including information that indicates, directly or indirectly, the personnel’s ethnic origin, political opinions, adhesion to unions, parties etc., health situation, sexual orientation).

  • To whom might we disclose your personal data?
Recipient acting as separate Data Controller Servers of the recipient are located in:
UUConstruct Netherlands

 

  • For how long is your personal data retained on ESA’s behalf?

Your Geolocation and IP address are processed for as long as the purpose of the processing persists. (usually under two years retention period).

Your email will be stored for no more than 2 years after the request has been resolved.

  • How can you erase, rectify, complete or amend your personal data?

The agency is keen to maintain your personal data accurate and up-to-date as reasonably possible. You may request the erasure, rectification, completion or amendment of your personal data if, and to the extent that it is inaccurate or incomplete, having regard to the purposes for which they are collected and processed, or if they are processed in violation with the principles referred in ESA PDP Framework.

If you choose to make a request for the erasure of personal data, you understand and agree that the above-mentioned request should be submitted to the ESA DPO, as first point of contact, by sending an email to: dpo@esa.int, and to: paul.mcmahon@uuconstruct.co.uk

  • What could you do in case of a data protection incident?

In case of a data protection incident, contact the ESA DPO by sending an email to: dpo@esa.int and paul.mcmahon@uuconstruct.co.uk

StatCounter Cookie Notice

The European Space Agency (ESA) is an intergovernmental organisation established by its Convention opened for signature in Paris on 30 May 1975 with headquarters located at 24 rue du Général Bertrand, CS 30798, 75345 Paris Cedex 07, France. Protection of Personal Data is of great importance for ESA, which strives to ensure a high level of protection as required by the ESA Framework on Personal Data Protection (herein the “ESA PDP Framework”) which applies in this field. ESA implements appropriate measures to preserve the rights of data subjects, to ensure the processing of personal data for specified and legitimate purposes, in a not excessive manner, as necessary for the purposes for which the personal data were collected or for which they are further processed, in conditions protecting  confidentiality, integrity and safety of personal data and generally to implement the principles set forth in the PDP Framework, available at: http://www.esa.int/About_Us/Law_at_ESA/Highlights_of_ESA_rules_and_regulations

ESA PDP Framework is composed of the following elements:

  • the Principles of Personal Data Protection, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017;
  • the Rules of Procedure for the Data Protection Supervisory Authority, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017; and
  • the Policy on Personal Data Protection adopted by Director General of ESA on 5 February 2018 and effective on 1 March 2018.

Cookies are used on this [www.esmats.eu] website. A cookie is some data that a website stores on the visitor’s computer or mobile device and it may allow a website to recognise an individual’s device and it may store some information about the user.

Protection of Personal Data and StatCounter Cookie

StatCounter is used by UUConstruct as Data controller for the purpose of monitoring the functionality of the Symposium website (see www.uuconstruct.co.uk/privacypolicy.html and https://statcounter.com/about/legal/ )

Statcounter is an online service which helps us to understand our visitors; for example, how visitors find our website, how long they spend on our site, which web pages they are most interested in etc. We use Statcounter because better understanding how visitors are interacting with our website helps us to improve the content, design and functionality of our site. This allows us to offer a better online experience to our visitors.

Statcounter uses cookies and other technologies to collect data on visitors and visitor activity on our website. This data includes:

  • Time and date of visit (this can help us to identify and plan for busy periods on our website)
  • IP address (this is a numerical label assigned to a device by an Internet Service Provider to enable the device to access the internet). Only the fiirst 3 of the 4 decimal numbers that make up the IP address are recorded in the visitor log.
  • Browser and Operating System (this can help us to make sure that our website functions correctly in the browsers/operating systems used to access our site)
  • Device Information e.g. device type and screen size (this can help us to make sure that our website functions correctly in the devices used to access our site)
  • Referring Data e.g. a search engine link (this can help us to understand which search engines are helping visitors to find our website)

Furthermore, when you visit our website a Statcounter cookie (called “sc_is_visitor_unique” or “is_visitor_unique”) may be placed in your browser. This cookie is used only to determine whether you are a first-time or returning visitor and to estimate unique visits to the site.

You can learn more about cookies from Statcounter and set your browser to refuse same here:
http://statcounter.com/about/set-refusal-cookie/

For further details, please see the Statcounter privacy policy the:
https://statcounter.com/about/legal/#privacy

StatCounter uses the following cookies:

Cookie Name First Party or Third Party cookie? Session or Persistent cookie? Type of personal data collected Purpose Expires
sc_is_visitor_unique

/ is_visitor_unique

First party

(Statcounter)

Persistent None Used to identify if visitor is a returning visitor or not. 2 years

Consent for personal data processing

Statcounter collects information for production of anonymised statistics, by default the system does not track user browsing.

Disclosure and access to information

Statcounter Web Analytics reports are accessed by UUConstruct to maintain relevant systems operational.

All analytics data communication is encrypted via HTTPS protocol.

 Contact

You may address requests for information on StatCounter data or the ESA cookie policy to the webmaster: paul.mcmahon@uuconstruct.co.uk and questions concerning the processing of personal data to the ESA DPO: dpo@esa.int.